vacation rental

TurnoverBnb: Master Your Time as a Property Manager

Master Your Time: Tips for the Property Manager

We live in a world where the time spent organizing and planning has been reduced from hours (or even days) to mere minutes. The opportunity cost of not using available resources efficiently is now lost time on your hobbies, passions, or with loved ones. As a property manager, you have many responsibilities to maintain your property’s position as one of the best on the market, so don’t get lost in what seems to be a non-navigable sea of information. Read on for some tips on how to transform yourself from a property manager to a master of your time!

Individual Well-Being

Make sure you’re well rested, eat and exercise in accordance to your lifestyle, and be happy doing what you are in life. To accomplish what you want to do, taking care of yourself should be your number one priority.

Make a List of Priorities

This will take some strategizing, but you’ll save a ton of time and money preparing short-, intermediate-, and long-term goals. A property manager can do this by creating a daily, monthly, or annual list, with your highest priorities at the top of each. This way the most important tasks won’t slip through the cracks, and by putting higher priorities at the top you can see the most immediate task to be done. For example, if your property needs some yard maintenance, you can save a lot more money scheduling that maintenance job before further determination of the yard. Money saved = more money for the future = less work = more time.


Group Similar Tasks Together

Similar problems mean similar solutions. By grouping together tasks of the same nature, you save time by not going through each individual process in full for every task. Think about it this way: if you need to go grocery shopping, you aren’t going to go to the store to buy eggs, go home, then back to the store, then back to the store for milk.

Bonus: Focus on one group of tasks at a time. If you diversify your focus too much, you may become distracted and not efficiently solve the problems identified, making short-term solutions for long-term problems.

Use a Calendar

A great way to keep yourself accountable is by keeping an organized calendar. This not only saves time and money by giving yourself deadlines, it’s an important reminder of your goals and priorities for your property. Being ahead of time gives you and your property a competitive advantage over other listings that are not. However, you must make this a habit. If you need a monthly clean, schedule all your cleaners each month for the year rather than on a month by month basis. If you need a weekly open house, schedule each at the beginning of the month. Thus, you become more than just a property manager arduously “managing” – your responsibilities fit easily into your lifestyle.

EveryDoor Bookings Calendar

EveryDoor Bookings Calendar

Use Automated Resources

What makes all the before mentioned tasks so much easier is our access to technology that pretty much does the job for us. You can use automated scheduling for guest bookings, cleaner appointments, meetings, etc. What’s more, many of the apps you can use give you the option of periodic reminders. Others don’t even require much thought, like automatic payment and receipt alternatives. Even speedy ways of communication, such as texting or e-mails, is a great time saver. Keep in mind that your favorite celebrity tweets may not help you too well in your goals and priorities.

TurnoverBnB is a new global platform based in Hawaii, connecting housekeepers and Airbnb hosts. We at TurnoverBnB created a free software tool that allows hosts to automatically schedule their cleaners for upcoming turnovers. The software syncs with your vacation rental calendar and automatically alerts your cleaners to new projects.

How Keyless Access Automation will Make you a Top Competitor in the Short-Term Rental Market


The market for short-term rentals is growing at an accelerating pace. Whether it be due to the increased popularity of travel, or the fact that revenue is expected to show an annual growth rate of over 9% by 2021 (Statista). The market is becoming more lucrative, and thus more competitive. It is time to consider what strategies you need to appear as a highly desired host or property manager. Numerous services exist to assist in the operations of your short-term rental unit, with keyless access automation being a new technology designed to help you eliminate key exchanges, cut costs, and manage more properties.

Do you know where your keys are?

The Airbnb community of hosts and property managers are frequently discussing key issues they are facing in the short-term rental market. Maki in New York says: “Although I have a strict 11 a.m. checkout rule - a lot of guests are leaving much earlier - and my guest will be leaving at 2 a.m. in NY! Is there any trusted Airbnb connected service for key exchanges at odd hours?” Meeting a guest to exchange keys is a welcoming gesture and a great way to add security, but with the increase in units and guest requests, key exchange can become next to impossible.

In addition to the key exchange being an unpredictable and unwelcome distraction, lost keys and key malfunctions commonly arise as well. There is nothing more frustrating than receiving an unexpected call at unwanted hours asking for assistance with entry, or numerous keys being needed because renters of one property are 'coming and going'. Ann in Bath writes: “My guests have lost the front door keys. This is very annoying because the main front door is used by 5 flats and I am worried about the loss of the key into my front door.” When the guest has even the smallest of schedule changes, managing time becomes difficult and security may be compromised. This results in property focus cutting into your personal time, or a slump in business.

These hiccups, if not handled with respect, patience, and attention, could seriously distort the success of your property rental business and the trust you have built with guests.


Save More Time, Make More Money

Key boxes are commonly used by rental hosts to provide guests with their keys upon arrival, which allows for more flexible, or even 24 hour check-ins. This solution frees the host from being present at the moment of the guests arrival, but does not save enough time. These boxes also have small storage space and can be costly, so having multiple boxes to hold keys for guests, maintenance workers, and cleaners is a big investment, and time sucker.

With keyless access automation, the only time hosts need to be involved with “keys” are when the door lock batteries require replacement. In the event that guests lose their keys, or immediate maintenance attention is required, you are able to provide emergency on-demand access with ease from any location. A robust keyless access automation solution will allow you to take that vacation you’ve been waiting for, control key scheduling from the beach, and rest assured entrants will always have access when needed.

We’ve been using EveryDoor for over a year, on 10 apartments. We absolutely love the convenience of being able to schedule access to our apartments for house-guests, cleaners, and maintenance personnel.
— Heart Homes

Show Guests You’re Organized and Professional

The top reviews on Airbnb often mention how impressed the guests were with the organization of the rental, physically and operationally. There is nothing more relieving to a guest than knowing their host is organized and prepared. It’s not enough anymore to simply offer a welcome binder and universal remote and expect your reviews to remain high. Keyless access automation is a huge factor in staying organized when managing multiple property rentals. With instructions on unit access being provided automatically after booking is confirmed, questions about check-in can be answered before your guests are even on their way. Your duty to provide entry for your guest can be completed shortly after the booking is confirmed and well before they’ve arrived at your property.

Having an organized property access schedule automatically facilitating access to guests, cleaners, and maintenance appointments can only help you grow and fulfill your business goals. Not only do you feel more organized, but you appear more professional when scheduling mistakes are avoided and everything goes as planned.


Strides Ahead of Your Competition

Short-term rental hosts/managers with many properties are implementing keyless entry solutions to provide their guests with a higher level of security and convenience while providing themselves with time to grow and expand. Your future successful short-term rental growth depends on great operations help, including time-saving keyless access management solutions.

Now is the time to implement keyless access automation for your properties and gain a major operational advantage over your competition. Your staff and guests will thank you, and you’ll be prepared to confidently grow the size of your operation.

Are you interested in making keyless access automation a competitive advantage for your business? EveryDoor is the universal keyless access automation solution designed for short-term rental professionals like you. Let’s chat!

Name *